Charter of Mongolian Information Development Association - NGO

I. General Provisions

1.1 "MIDAS" NGO (hereinafter referred to as MIDAS) is a non-government and a non-profit organization with a mission to service the public. It shall follow the charter and the law of NGOs of Mongolia and its activities.
1.2 The name of the organization is "Mongolian Information Development Association"
1.3 Abbreviated name of the organization is MIDAS
1.4 Official english name is Mongolian Information Development Association or "MIDAS"
1.5 MIDAS shall use an official stationery paper with official logo, stamp and bank account.
1.6 Date of the charter approval shall be considered date of MIDAS NGO's formation.
1.7 MIDAS may operate with member-branch offices in administrative units of the country.
1.8 MIDAS headquarter is located at Room Nos. 423 and 424 of the Science and Information Centre Building, Ulaanbaatar, Mongolia
1.9 All the activities of MIDAS shall be transparent including information and financial statements through its web-sites for the members.
1.10 MIDAS is not responsible for all the damages and liabilities occurred to other persons and organizations by the illegal operations of Council members or any members or any employees of MIDAS.

II. Objectives and Strategic Goals

2.1 Mission of MIDAS is to create a well-informed society in Mongolia by:
- increasing the development of all socio-economic sector of the country
- improving life standards of people on the basis of developing ICT as one of the most competitive sector of the economy
2.2 MIDAS will carry out the following activities in order to implement its objectives:
- conducting researches and surveys on information and communications technologies and its applications
- organizing training courses, seminars and meetings
- providing consultations and professional assistance
- awarding MIDAS-honoured prize to the year's best performance in the field of ICT
- assistance to create job places related to IT
- providing ICT professional assistance to the end users
- submitting proposals and drafts of the laws to the ICT National Committee reflecting ideas and opinions of its members based on surveys conducted.
- promoting fruitful cooperation with national and international organizations in the field of ICT
- cooperating with public and private organizations

:: up

III. Membership

3.1 Any person or organization either mongolian or foreign may be admitted for MIDAS membership by accepting and recognizing its charter and guidelines.
3.2 Membership of MIDAS shall be classified into the following four categories:
- Honourable
- Acting
- Support
- Donors
3.3 Member organizations shall be classified as large, medium and small.
3.4 Members shall have different voting rights depending on their above-mentioned classification. They will have such privileges as free subscription to magazines, cards and others upon their possession of their voting rights.
3.5 Member's fee shall be paid according to the procedures set by the Council.( see Annex 01)

::: Classification of Members

Honourable members:

The Council shall initiate the nomination of a person to the degree of Honourable Member. The Council shall deliver the official letter of nomination to the candidate. The Honourable Members may come from Members of the Parliament, Ministers, Chairmen of public and non-governmental organizations and private organizations, foreign and national individuals who support ICT. The Honourable Members shall bear the following rights and obligations:
- To take active part in the activities of MIDAS
- To conduct independent activities compatible with the charter of MIDAS
- To advertise MIDAS activities

Members:

The members shall be admitted upon filling up of the application form. Any individuals and organizations shall be concerned with his/her classification. The chairmen shall represent their organizations in the membership of the NGO. The applying organization shall present their state registration certificate.

Rights and obligations of acting members:
- To submit proposals on any activity-related issues of MIDAS to the Council
- To have access to any information of MIDAS activities
- To have the right to elect or be elected to the Council
- To initiate , organize and finance a specific activities of MIDAS
- To get a benefit from information databases created by MIDAS
- To receive a free subscription of magazines and other publications published by MIDAS
- To use privilege card of MIDAS for trainings and seminars and other activities
- To have a priority in participating cooperative activities such as trainings and projects, among others
- To establish a branch offices with the approval of the council members
- To assist in gathering source documentations and information of MIDAS activities
- To pay membership fees promptly.

:: up

Support-members

Any organization or individual pursuing the objectives and purposes of MIDAS may become support-member upon the submission of the application to the Secretariat of MIDAS.

Rights and obligations of support-member:
1. To participate in the activities of MIDAS
2. To advocate the objectives and activities of MIDAS
3. To get information from MIDAS

Donors

Any organizations or individuals who support the NGO financially or in any other forms may be considered as donors of MIDAS. This includes all the rights and obligations except the provisions stated in 3, 8, 9, and 11 of this charter.

IV. Organizational Structure and Management

4.1 Assembly of the members
- The Assembly of the members is the governing body of the organization and it shall convene not less than once every 2 years.
- The Council consisting of 9-15 members shall be elected by the Assembly with maximum terms of 2 years.
- To define the objectives and strategic plan of MIDAS
- To adopt and make amendments of the charter of MIDAS
- To elect or refuse honorable and council members
- To establish and dissolve auditing board with 3 members
- To discuss and evaluate reports of the council and auditing board
- To make resolutions within its authority
- All the members may participate in the Assembly session through on-line

4.2 Council
- Council shall convene its meeting not less than once every quarter and the members shall be informed 3 days before the scheduled meeting.
- Council members shall be elected once a year and one third of the members shall be renewed.
4.3. Chairman, deputy chairman and secretary shall be elected by the Council's meeting through which all its authorities are realized.
- The meeting of the Council shall be considered valid at the presence of more than half of the total members (quorum) and the decision shall be made by the majority.
- The branch office of MIDAS may be opened in an administrative unit with not less than 20 members.

:: up

The powers of the Council

The council shall delegate all the powers, strategies and budget to the executive director.
It shall discuss, adopt, evaluate and supervise over the action plan of MIDAS and the reports of the executive director and branch offices of MIDAS.
The Council shall accept and reject the formation of a branch office and set its work guidelines.
1. To establish membership procedures and the amount of fees
2. To nominate the honourable members of MIDAS
3. To execute all other powers delegated by the Assembly.

Chairman of the Council shall direct the charter-set mission, objectives and activities of MIDAS.
Chairman shall have the following rights:
- To convene the Council meeting and make resolutions and recommendations in conformity with the decisions of the general assembly.
- To represent and conclude agreements on behalf of MIDAS with national and international organizations
- To coordinate the activities of branch offices
- To announce the open vacancy of the executive director, organize the selection and make contracts with the executive director of MIDAS
- To issue an order within its powers.

4.4 Executive Director shall have the following rights:
- To represent, negotiate and conclude contracts with national and international organizations with the consent of the chairman of the Council of MIDAS.
- To manage the administration of MIDAS together with members and supporters
- To introduce and submit annual plan, budget, and action plan of MIDAS to the Council.
- To organize informal meeting and other activities of MIDAS Council.
- To manage the employment requirements of MIDAS.
- To represent and dispose the properties of MIDAS within the powers delegated by the Council.
- To manage all the financial activities of MIDAS.
- To carry out all the activities in accordance with the related laws of Mongolia.
The executive Director shall issue resolutions within its powers.

4.5 Rights and obligations of MIDAS members

1. The honourable member of MIDAS shall have the following rights and obligations
- To participate in any activities organized by MIDAS.
- To conduct any activities independently as long as it is compatible and in conformity with the charter and guidelines of MIDAS.
- To advertise all the activities of MIDAS

Membership of MIDAS shall be classified as honourable members, members, support-members, and
donor-members.
Members shall divided into large, medium and small categories. Members shall have different voting rights
depending on the categories.
Member categories, annual fees and votes as follows:

:: up